ERASMUS+ STUDIES 2022/2023

Due to the overload of the USOSweb system in the last hours of registration, please submit your application in advance!

List of mobility offers for students of the particular UL Faculties (as they are based on signed agreements between partner universities abroad and a given UL Faculty) within the Erasmus+ programme will be available at the USOSWeb platform.

While viewing Erasmus+ study abroad offers (mobility offers) at the USOSweb platform, please pay attention to whether the given offer is available for students of your study programme (major) and cycle of studies (Bachelor’s / Master’s degree etc.). Please also check the foreign partner university’s website for details of the Erasmus+ classes and modules, and if their content fits and correspond to your regular study programme at the UL.

When you sign in to the USOSWeb, enter the „Student’s Section” menu and select the „Student mobility” tab, then choose your home Faculty of the UŁ, or specifically if you study at the Faculty of Philology, choose one of the units/departments listed below, where mobility offers will be defined and active for this year’s recruitment.

In case of departures from the Faculty of Philology of the University of Lodz, the list of outgoing mobilities to foreign universities under the Erasmus+ program can be found at the USOSweb platform, marked as available for the following units:

• Katedra Dramatu i Teatru (Department of Drama and Theatre) – for students of Polish Philology, Journalism, Library Science, Cultural Studies;
• Zakład Pragmatyki (Department of Pragmatics) – English, Spanish, Romance (French) and Italian Philology;
• Zakład Literatury Niemieckojęzycznej (Department of German Literature) – German, Slavic, Russian, and Classical Philology.
• Under the „University of Łódź” tag in the USOSweb list, there are mobility offers negotiated by the Women’s Studies Centre in order to be made available to all the UL students interested in the issues of Gender Studies, regardless of their home Faculty.

The student may submit 1 (one) application in the USOSweb platform available for their home Faculty (or Department, in the case of the Faculty of Philology) and 1 (one) additional application tagged „University of Lodz” if he or she can justify their academic interest in the field of Gender Studies.

The 2nd Stage of an enrolment is held at given UL Faculty between 24th February and 11th March 2022. There may be an additional MS Teams interview in order to verify the language skills you have declared. Your Faculty Coordinator will guide you through the 2nd stage of the process.

At this stage, students’ grade average (who submitted their application via USOSweb) will be obtained from the Dean’s Office of the given UL Faculty.

Final results of the enrolment should be visible at your USOSweb student account by 17th March 2022. The qualified student should as soon as possible provide missing details in the Mobility tab, and, after Coordinator’s approval, a Student Mobility Nomination Form may be generated. You will be able to download the form as soon as the “Finished” status shows up in the Qualification Stage field – then, press the “Print Form” button.

You should download the Student Mobility Nomination Form, sign and send it to your Faculty Coordinator not later than by 17th March 2022. Moreover, students of the 3rd year of Bachelor’s degree programmes who are qualified for mobility starting in their 1st year of Master’s degree studies, should attach the Field of Study Declaration (file below) to their Faculty Coordinator in order to assure that they will continue studies at the same UL Faculty as their Bachelor programme from which they applied for their mobility.

Just “Before the mobility” section (signed by three signatories: the outgoing student, the ECTS Coordinator of appropriate UL Faculty, and the receiving institution). It is acceptable to use the receiving institution’s LAS template with the three aforementioned signatures, if it includes tables with proposed mobility programme to be carried out at the receiving institution as well as study programme (educational components) at the home institution that will be replaced by Erasmus+ study abroad programme at the receiving institution. If your LAS is approved online via USOSweb, please generate the file (choose print to PDF option and send the PDF file to IRO or print it out, sign and submit with all the other documents).

Please find tutorial and guide at: https://erasmus-plus.ec.europa.eu/sites/default/files/2022-06/2022-guidelines-learning-studies_en.pdf

It is an internal document of the UL to complete by the student providing that the home Faculty of the student requires it.

Additionally, if you are preparing LAS via USOSweb (if the host institution is ready to approve the LA digitally via EWP), please check the guide below.

Admission letter/email from the host university with precise start and end dates (dd/mm/yy) of student mobility semester abroad.

Proof of medical insurance policy valid for the period of trip and stay at the host institution, as well as the travel back to the home institution’s country – a copy of European Health Insurance Card or other medical insurance policy valid for the whole period of student mobility abroad in the host country and the days of travel to and from the mobility. If you are an user of NFZ state health insurance, you may use the following template stamped by IRO (first, please send your name, receiving institution and planned time frame of mobility to IRO UL):

Confirmation of student status at the University of Lodz in the semester of the mobility abroad in 2022/2023 academic year (issued by the Dean’s office). Please email your  home Dean’s office to apply for it. In the case that you are only able to receive the 2021/22 confirmation, it should contain a note that you have completed the 2021/22 winter and summer exam session.

Students of Year 1 second-cycle (Master’s) programme, may only be able to sign the financial agreement after 1 October 2022 after having obtained the UL student status (any period of mobility abroad before 1 October shall not be financed).

Certificate issued by the Student Service Centre of the UL on receiving a UL social scholarship in the summer semester 2021/22, if applicable. This is only applicable to students who marked the “2021/22 summer semester social benefit” field during qualification stage at the USOSweb platform.

Valid disability degree certificate (Certified True Copy) – only applicable to students with certified disability.

The outgoing student is obligated to take the OLS test before signing the agreement. In order to take the test, the participant is to create an EU login account: https://academy.europa.eu/

Please make a print screen of your test result and send by email to IRO:
orota.jachimek@uni.lodz.pl or beata.kaminska@uni.lodz.pl 

Please find tutorials and guides in the files below:

• How to create an EU Login
• EUAcademy OLS – Tutorial Community
• EUAcademy OLS – sample invitation email-for BENs

Document for transferring the scholarship:

Student who has been qualified for the exchange programme needs to confirm that he/she has read the Privacy Notice (processing and protection) of his/her personal data within the Erasmus+ and European Solidarity Corps programmes set and published by the European Commission on the website: https://webgate.ec.europa.eu/erasmus-esc/index/privacy-statement 

Example of the statement is here:

In the 2022/23 academic year, each participating UL student will be provided with scholarship funding from the Erasmus+ 2021/22 budget for max. 5 months of study mobility abroad. The amount of scholarship will be based on the length of stay spent studying abroad. Costs of stay related to student’s mobility lasting more than 5 months will be covered from the student’s own funds.
 

1. The following are EU grant monthly rates for mobility to respective countries, binding for 2022/23 Erasmus+ mobility of UL students:
   Group 1 – EUR 520/month: Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden
   Group 2 – EUR 520/month: Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain
   Group 3 – EUR 450/month: Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, North Macedonia, Romania, Serbia, Slovakia, Slovenia, Turkey
    
2. Extra funding at a flat rate of EUR 250 per month is available to students who in the 2021/22 summer semester are entitled to social benefit, as well as to students with certified disability. The following are monthly rates (increased) for aforementioned students, depending on group of countries:
   Group 1 – EUR 770/month: Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden
   Group 2 – EUR 770/month: Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain
   Group 3 – EUR 700/month: Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, North Macedonia, Romania, Serbia, Slovakia, Slovenia, Turkey
    

Please read rules of finansing Erasmus+ mobility for the 2022/2023 academic year:

Please read rules of calculating daily rates for Erasmus+ mobility of UL students and employees using a sustainable (low-emission) means of transport (Green Travel) for the 2022/23

Document from the host institution (aka Confirmation). The date of issue of the confirmation should be equal to the ending date of the mobility period, or later. This means that the document cannot be issued earlier than the ending date of your mobility.

Note: the minimum period of your study abroad is 2 months (which equals 60 days). If you stay shorter than the minimum, this means you need to repay your full grant amount.

If you want to check the lenght of your study moblity period abroad, please use "HE grant calculation MT+" (file available below). This tool is used to calculate the mobility period in accordance with “mobility capital” for Erasmus+ mobility.

Transcipt of Records with a note from your Faculty-level / Departmental ECTS Coordinator containing the number of ECTS credits gained and the decision about recognition of mobility. A photocopy is acceptable. Download a sample Transcript of Records form. Please be aware that the Transcript of Records is an equivalent of the Tab. E in the LAS After Mobility section.

Learning Agreement for Studies (its Before, During, and – if you had changed courses or modules – also After Mobility section). It should include signatures from the Home (UL) and Host (target) University. A photocopy is acceptable.

With your After Mobility section, it is important to fill in Table F – this is done at your home UL Faculty, by your Faculty / Departmental ECTS coordinator. Tab. E in the LAS After the Mobility section does not have to be completed and signed by the host University if the UL student receives the Transcript of Records as a separate document.

Individual online report for the European Commission (the EU Survey) – every UL Student participating in the Erasmus+ mobility will be invited via e-mail to complete the final report, to which the link is provided in the message. The task  is to fill out the questionnaire and send it on-line. The invitation message is sent after the final day of your mobility and submiting your the certificate of stay to the IRO UŁ.  Check the message for the link to the survey, it starts with: ec.europa.eu/eusurvey/ After 2 or 3 days after your submission of the report at the EUSurvey platform, the IRO (BWZ) of the University of Lodz will gain access to your survey.

You are only eligible for a partial refund of travel costs after presenting a complete set of documents to the IRO (BWZ UŁ) which is required to finish your mobility. The amount of refund available to you depends on the decision of the Dean of your Faculty.

In order to apply for a partial refund of your travel cost, fill in the form „Oświadczenie o poniesionych kosztach podróży / Travel cost declaration” (available below) and send it to the IRO (BWZ UŁ). Remember to attach your ticket(s) / invoice(s) / booking confirmation(s) or boarding pass (with your first and last name on it, as well as the place of departure and arrival).

Note: partial reimbursement of travel expenses only applies to tickets purchased for public transport means (bus, train, plane, ferry, etc.). Those traveling by car cannot apply for this kind of financial support.