ERASMUS+ TRAINEESHIPS 2024/2025

Application form includes:

• student’s data,
• GDPR statement,
• information about the course of studies to date, including the grade point average entered and confirmed by an authorised employee of the Dean's Office (including signature and stamp). The grade point average is required in the case of first-cycle, second-cycle or unified master's degree studies. In the case of doctoral students, please submit a certificate from the Doctoral School on the grades and credits obtained.

The student should give information about his/her previous Erasmus/Erasmus Mundus mobilities in order to calculate the mobility capital.

The motivation letter should be addressed to the University Recruitment Committee with the opinion given by:

• ECTS Departmental Coordinator (in case of student mobility),
• thesis supervisor (in case of doctoral mobility).

In the letter of motivation, please describe what professional benefits the student will achieve by completing an Erasmus+ placement arranged with the host institution in LAT.

Learning Agreement for Traineeships (LAT) Before the Mobility must be arranged and signed by three parties. This document should be signed by the ECTS departmental Coordinator or thesis supervisor in case of doctoral mobility.

Certificate or other document certifying knowledge of the foreign language in which the student will carry out the internship. In individual cases it is permissible to have interviews to verify the level of language proficiency.

Applies only to students applying for the mobility in the final year of each study cycle and doctoral students.

Proof of medical insurance policy valid for the period of trip and stay at the host institution, as well as the travel back to the home institution’s country – a copy of European Health Insurance Card or other medical insurance policy valid for the whole period of student mobility abroad in the host country and the days of travel to and from the mobility.  

If you have any problems getting an EHIC card, we can provide you with a certificate to the National Health Service (file below) to obtain the card. Please send the document to a staff member at IRO UL with your name, surname, country and name of the host university, as well as the planned dates of travel to and from the foreign university, taking into account the start and end dates of mobility abroad.  

You will make an EHIC card in person at any branch or delegation of the NFZ, more information: https://www.nfz.gov.pl/dla-pacjenta/medical-treatment-abroad/ 

• A (photocopied) proof of insurance against medical costs (KL) for the duration of the traineeship and travel from/to the place/country where it takes place (covering the costs of any additional medical interventions or transport to the country).  

• A (photocopied) proof of personal accident insurance (NNW) and civil liability insurance (OC) both for the duration of the traineeship and for the time of travel to the location of traineeship and return to the home university country. 

The applicant selects himself, the unit, the amount and the terms of insurance. 

If the host institution states in LAT that it will provide the insurance coverage described above, the student/graduate does not have to submit any other proof of the accident and liability coverage for traineeship location. It is worth asking the host institution to show a document certifying coverage of trainee(s) by third party liability and accident insurance valid at your traineeship location. Alternatively, you may ask for a confirmation e-mail that you will be entitled to such insurance as a trainee in your host institution.

Acceptance letter/email from the host institution with precise start and end dates (dd/mm/yy) of traineeship abroad.

Confirmation of student status at the University of Lodz in the semester of the mobility abroad in 2024/2025 academic year (issued by the Dean’s office). Please email your Dean’s office to apply for it. In the case that you are planning traineeship during classes period, Dean's consent is obilgatory as well.

• A foreign currency (EUR) account is required. 
• The scholarship is paid in EUR currency. 
• The student must be the account holder.

In case of traineeship mobility with funding from the Erasmus+ project 2024, (the mobility may start from February 2025), the awarded students/PhD students are asked to fill in and send the statement about planned travel to the IRO UL, Gabriela Szkup: gabriela.szkup@uni.lodz.pl.

Depending on the type of traineeship (short or long-term), distance between Łódź and the city of the host institution (counted in one way using the distance calculator) and declared means of transport (in case of green travel the tickets or statement will be required after finishing the mobility), the participant receives: 

• a lump sum for travel days;
• a lump sum for travel cost.

Amounts of the above lump sum are described in the rules, art 22 and 23.

In the Erasmus+ programme the green/sustainable travel means travel by train, bus or carpooling (travel with other person in the same goal at the time and at the same route). The standard travel is recognised as travel by plane or individually by car.

If the dominant distance of the travel to and from the host institution is carried out by bus, train, carpooling, the participant will be entitled to get the lump sum for travel costs according to higher amount.