CURRENT ENROLMENT
ENROLMENT FOR ERASMUS+ TRAINEESHIP FOR THE ACADEMIC YEAR 2024/25 (FROM THE 2024 PROJECT) IS OPEN UNTIL THE DAY WHEN FUNDS GRANTED TO THE UL ARE EXHAUSTED.
Every UL student (BA, MA or PhD) should, in the first place, read the enrolment rules: Enrolment and funding rules for Erasmus traineeships from project 2024
Traineeship mobilities may be carried out between 01.02.2025 and 28.07.2026.
Long-term traineeship mobility can last from 2 till 12 months, with funding for max. 90 days. Short-term blended traineeship mobility can last from 5 till 30 days, with a requirement of min. 10 days of virtual part (not required for PhD mobilities). Short-term mobility can be supported with funding up to 14 days of physical stay in the host institution's country.
Documents required at the enrolment stage need to be sent to the International Relations Office, not later than 7 weeks before the mobility starts. Documents can be sent by email (from UL email @edu.uni.lodz.pl) or submitted in person to the IRO staff: mgr Gabriela Szkup or mgr Dorota Jachimek.
The complete set of documents submitted to IRO will be subject to assessment by the UL Rector’s Representative for International Exchange Programmes and the UL Rector’s Representative for the ECTS Accumulation and Transfer.
SET OF REQUIRED DOCUMENTS AT THE ENROLMENT STAGE
Application form includes:
- student’s data,
- GDPR statement,
- information about the course of studies to date, including the grade point average entered and confirmed by an authorised employee of the Dean's Office (including signature and stamp). The grade point average is required in the case of first-cycle, second-cycle or unified master's degree studies. In the case of doctoral students, please submit a certificate from the Doctoral School on the grades and credits obtained.
The student should give information about his/her previous Erasmus/Erasmus Mundus mobilities in order to calculate the mobility capital.
Files to download
The motivation letter should be addressed to the University Recruitment Committee with the opinion given by:
- ECTS Departmental Coordinator (in case of student mobility),
- thesis supervisor (in case of doctoral mobility).
In the letter of motivation, please describe what professional benefits the student will achieve by completing an Erasmus+ placement arranged with the host institution in LAT.
Learning Agreement for Traineeships (LAT) Before the Mobility must be arranged and signed by three parties. This document should be signed by the ECTS departmental Coordinator or thesis supervisor in case of doctoral mobility.
Certificate or other document certifying knowledge of the foreign language in which the student will carry out the internship. In individual cases it is permissible to have interviews to verify the level of language proficiency.
Applies only to students applying for the mobility in the final year of each study cycle and doctoral students.
ENROLLMENT (IV-IX.2024) (CLOSED)
Enrollment for Erasmus+ traineeship for the academic year 2024/25 is suspended because of lack of the Erasmus+ funds awareded the UL for the traineeships.
From 29th April 2024 until the day when funds granted to the UL are exhausted, documents required at the enrolment stage will be collected by the International Relations Office. Documents can be sent by email or submitted in person (room 6) to the IRO staff: mgr Gabriela Szkup or mgr Dorota Jachimek. Each student individually decides on how to provide their documents to the office.
- Traineeship mobilities may be carried out between 01.7.2024 and 31.07.2025.
- Long-term traineeship mobility can last from 2 till 12 months, with funding for max. 90 days.
- Short-term blended traineeship mobility can last from 5 till 30 days, with a requirement of min. 10 days of virtual part (not required for PhD mobilities). Short-term mobility can be supported with funding up to 14 days of physical stay in the host institution's country.
Please make sure to read enrolment rules
SET OF REQUIRED DOCUMENTS AT THE ENROLMENT STAGE
Application form includes
- student’s data,
- GDPR statement,
- information about the course of studies to date including the grade point average entered and confirmed by an authorised employee of the Dean's Office (including signature and stamp). The grade point average is required in the case of first-cycle, second-cycle or unified master's degree studies. In the case of doctoral students, please submit a certificate from the Doctoral School on the grades and credits obtained.
The student should give information about his/her previous Erasmus/Erasmus Mundus mobilities in order to calculate the mobility capital.
The motivation letter should be addressed to the University Recruitment Committee with the opinion given by:
- ECTS Departmental Coordinator (in case of student mobility),
- thesis supervisor (in case of doctoral mobility).
In the letter of motivation, please describe what professional benefits the student will achieve by completing an Erasmus+ placement arranged with the host institution in LAT.
Learning Agreement for Traineeships (LAT) Before the Mobility must be arranged and signed by three parties. This document should be signed by the ECTS departmental Coordinator or thesis supervisor in case of doctoral mobility.
Certificate or other document certifying knowledge of the foreign language in which the student will carry out the internship. In individual cases it is permissible to have interviews to verify the level of language proficiency.
* applies only to students applying for the mobility in the final year of each study cycle and doctoral students
BEFORE DEPARTURE
After receiving an e-mail with positive decision on mobility abroad under the Erasmus+ programme, the student/graduate is obliged to sign an agreement for mobility at BWZ (IRO UL).
In order to sign the agreement, the student/graduate sends the following documents by e-mail for verification (before making a personal visit to the BWZ/IRO):
Proof of medical insurance policy valid for the period of trip and stay at the host institution, as well as the travel back to the home institution’s country – a copy of European Health Insurance Card or other medical insurance policy valid for the whole period of student mobility abroad in the host country and the days of travel to and from the mobility.
If you have any problems getting an EHIC card, we can provide you with a certificate to the National Health Service (file below) to obtain the card. Please send the document to a staff member at IRO UL with your name, surname, country and name of the host university, as well as the planned dates of travel to and from the foreign university, taking into account the start and end dates of mobility abroad.
You will make an EHIC card in person at any branch or delegation of the NFZ, more information: https://www.nfz.gov.pl/dla-pacjenta/medical-treatment-abroad/
Files to download
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A (photocopied) proof of insurance against medical costs (KL) for the duration of the traineeship and travel from/to the place/country where it takes place (covering the costs of any additional medical interventions or transport to the country).
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A (photocopied) proof of personal accident insurance (NNW) and civil liability insurance (OC) both for the duration of the traineeship and for the time of travel to the location of traineeship and return to the home university country.
The applicant selects himself, the unit, the amount and the terms of insurance.
If the host institution states in LAT that it will provide the insurance coverage described above, the student/graduate does not have to submit any other proof of the accident and liability coverage for traineeship location. It is worth asking the host institution to show a document certifying coverage of trainee(s) by third party liability and accident insurance valid at your traineeship location. Alternatively, you may ask for a confirmation e-mail that you will be entitled to such insurance as a trainee in your host institution.
Acceptance letter/email from the host institution with precise start and end dates (dd/mm/yy) of traineeship abroad.
Confirmation of student status at the University of Lodz in the semester of the mobility abroad in 2024/2025 academic year (issued by the Dean’s office). Please email your Dean’s office to apply for it. In the case that you are planning traineeship during classes period, Dean's consent is obilgatory as well.
- A foreign currency (EUR) account is required.
- The scholarship is paid in EUR currency.
- The student must be the account holder.
Files to download
Students who will use sustainable (low emission) means of transport while traveling to/from the city of the host university may apply to the BWZ UŁ (IRO) for green travel for travel costs.
The applicant may receive a single contribution in the amount of EUR 50 (paid with the first installment of the scholarship).
Erasmus+ recognized low carbon means of communication are:
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bus,
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train,
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carpooling - a joint trip of at least 2 students on the same route, for the same purpose, in the car of one of the co-passengers.
Low-emission travel must be round-trip (at least 51% of round-trip trips) - example: A student traveling from Łódź to Florence, where the distance is 1078 km, must use low-emission transport for at least 550 km.
A student who receives a single contribution of EUR 50 is entitled to individual support for ecological travel days up to max. 4 additional days (paid after completing the mobility in the IRO UL). To benefit from this grant, the trip must take place “beyond” the dates specified in the confirmation of stay as the study period. The subsistence allowance awarded for travel up to 4 additional days will be calculated as follows:
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distance from 100 to 800 km one way - lump sum for 1 day of one-way travel;
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distance from 801 to 3999 km one way - lump sum for 2 days of one-way travel.
