ERASMUS+ STUDIES 2024/2025

In the 1st stage you have to submit an application form through the USOSWeb platform.

Recruitment will be open from 5.02.2024 from 2:00 PM to 1.03.2024 until 2:00 PM.

If you are not sure how to apply, use the materials we have prepared: Erasmus application in USOSweb (first stage)

2nd stage of the enrolment takes place at the given Faculties from 2 to 11 March 2024.

In case of queries, please contact your Faculty Coordinator to ask about the 2nd stage of enrolment.

UL student nominated for the Erasmus+ student mobility for studies or the student mobility within the Education programme for the academic year 2024/25, may start preparing documents which should be sent/emailed to the host university in a paper or e-version. After receiving basic information about the nominated students from the UL, usually the partner universities send a welcome email with full information about the required documents and the deadline. Generally, the nominated students are asked to register via the online system of the host university and/or send some documents in a hard or e-version.

If you were nominated for the Erasmus+/Education student mobility for studies for the academic year 2023/24 and you have not received or not receive any email from the host university please check information about the deadline and required procedure on the webpage of the host university dedicated for incoming exchange students and start preparing the proper documents. Depending on the total number of incoming students, the beginning date of the academic year 2023/24 at the host university, the mobility period, application deadlines may be different in each universities (usually between April and July for student mobility starting in the autumn/winter semester).

The incoming students are usually asked to send below documents:

• Application form
• Learning Agreement for Studies ("Before the mobility" – template of the UL available below); many universities have their own template of the LAS. Or: via USOSewb if the host institution is ready to approve the LA digitally via EWP​: check the guide below.
• Student Transcript of Records, which you may get from your home Dean’s office. It should be signed by the Dean or the Dean’s office staff.
• Confirmation of language competences. It can be a scan of official language certificate, confirmation issued by the language teacher.
• Copy of medical insurance.
• Copy of your ID document or passport.
• Cover letter or motivation letter.
• Other documents required by your host university.

A welcome e-mail from the host university is not equivalent to the acceptance/admission letter, which usually is sent after verification of documents sent by the incoming student.

Please read an Erasmus+ Student Charter.

The International Relations Office of the UL may issue the nomination letter for an outgoing UL student, if the host university requires it or it is necessary to legalise your stay in the host country.

We kindly remind you that non-EU citizens are obliged to enquire at the respective embassies/ consulates of the countries they are nominated to about visa procedures for students nominated for semestral / full-year studies.

Student fills out an online Learning Agreement for studies in USOSWeb - (access path: Student’s section / student exchange /mobilities / EWP LA). 

NOTE - if you want to download the LAS from USOSweb, then click the PRINT options of the document and save it in pdf format. 

If the host university is not ready to approve the LA online then it is acceptable to complete the document of the paper version. In order for the document to be valid it must be approved by 3 sides: the student of the UŁ, the Coordinator of the foreign university, the ECTS faculty coordinator from the UŁ. 

NOTE - Even if the university requires you to complete the LAS on the OLA platform then don't do it - complete the LAS in USOSweb. 

For use by the student in preparing the document here is the guidance on how to prepare and use the model "Learning Agreement" https://erasmus-plus.ec.europa.eu/sites/default/files/2022-06/2022-guidelines-learning-studies_en  

The outgoing UL student fills in the online Learning Agreement for Studies (LA) in USOSWeb; access path: student section/student exchange/mobilities/ EWP LA in English. In case the university requires the online LA to be completed on the OLA platform or in another system, please do not do it – just complete the LA in USOSweb. The online LA completed in USOSweb and then approved by the student and the ECTS Faculty Coordinator from the UL will be sent via the EWP (Erasmus Without Paper) network to the IT system of the host university for the approval by its University Coordinator.

PLEASE NOTE - if you want to download and online version of LAS from the USOSweb, then click the PRINT document options and save it as a PDF file.

If the host university is not able to approve the LA online then it is acceptable to complete the document in paper (editable-higher-education-Learning-agreement-studies-KA131-2023_en.docx). In order for the document to be binding, it must be signed by 3 parties: a student of UL, the Coordinator of the foreign university and the ECTS Faculty Coordinator from UL.

To be used by the student for preparing the Learning Agreement for Studies (online or paper version):

• Guide for the UL outgoing student and the Departamental coordinator on preparation and approval the online LA in the USOSweb: TBA
• Guidelines on how to complete and use the “Learning Agreement for Studies”: studies-agreement-guidelines-ka131

Not applicable for students who fulfill their LAS in USOS

It is an internal document of the UL to complete by the student providing that the home Faculty of the student requires it: Annex to LA

Admission letter/email from the host university with precise start and end dates (dd/mm/yy) of student mobility semester abroad.

Proof of medical insurance policy valid for the period of trip and stay at the host institution, as well as the travel back to the home institution’s country – a copy of European Health Insurance Card or other medical insurance policy valid for the whole period of student mobility abroad in the host country and the days of travel to and from the mobility. 

If you have any problems getting an EHIC card, we can provide you with a certificate to the National Health Service to obtain the card: Certificate for EHIC. Please send the document to a staff member at IRO UL with your name, surname, country and name of the host university, as well as the planned dates of travel to and from the foreign university, taking into account the start and end dates of mobility abroad. 

You will make an EHIC card in person at any branch or delegation of the NFZ, more information: https://www.nfz.gov.pl/dla-pacjenta/medical-treatment-abroad/  

Confirmation of student status at the University of Lodz in the semester of the mobility abroad in 2024/2025 academic year (issued by the Dean’s office).  

Please email your faculty Dean’s office to apply for it. In case that you are only able to receive the 2023/24 confirmation, it should contain a note that you have completed the 2023/24 winter and summer exam session. 

Students of Year 1 second-cycle (Master’s) programme, may only be able to sign the financial agreement after 1 October 2024 after having obtained the UL student status (any period of mobility abroad before 1 October shall not be financed).

• A foreign currency (EUR) account is required.
• The scholarship is paid in EUR currency.
• The student must be the owner of the account.

Every outgoing student must fill out a scholarship transfer order (paper version) and send it to IRO with a set of documents for signing the mobility agreement.

Certificate issued by the Student Service Centre of the UL on receiving a UL social scholarship in the summer semester 2023/24, if applicable. This is only applicable to students who marked the “2023/24 summer semester social benefit” field during qualification stage at the USOSweb platform.

Valid disability degree certificate (Certified True Copy) – only applicable to students with certified disability.

The OLS language proficiency test is not mandatory.  

Students who wish to check their language proficiency level (e.g. English Placement Test) or take online language courses before and during their stay abroad may do so. To do so, create an account at EU Login: academy.europa.eu/.

Helpful information on how to log in is included in the files below:

• How to create an EU Login
• EUAcademy OLS - Tutorial Community
• EUAcademy OLS – sample invitation email for BENs

You can find the rules for funding and completing the Erasmus+ exchange here: 

UL funding rules for the Erasmus+ student mobility for studies in the winter semester 2024/25

UL funding rules for the Erasmus+ student mobility for studies in the summer semester and whole year 2024/25

Updates to the Financing Rules for whole year and summer semester (29.10.2024): Updates to financing rules_29.10.2024.pdf

Statement about the planned travel can be found in the file: Oświadczenie o planowanej podróży 11.2024 (both PL and ENG version)

Use the mobility calculator to calculate the days of your planned mobility: mobility calculator

Document from the host institution (Confirmation). The date of issue of the confirmation has to be equal to the ending date of the mobility period, or later. This means that the document cannot be issued earlier than the ending date of your mobility.

If your stay will be shorter than 135 days (the period for which the 1st instalment has been paid) you will have to return part of your scholarship. If the mobility will be longer than 135 days, you will get 2nd instalment. The maximum financing period is 180 days - 6 months. 

Note: the minimum period of your study abroad is 2 months (which equals 60 days). If you stay shorter than the minimum, this means you need to repay your full grant amount.

If you want to check the length of your study mobility period abroad, please use "HE grant calculation". This tool is used to calculate the mobility period in accordance with “mobility capital” for Erasmus+ mobility.

Transcript of Records (universities usually use their own forms) with a note from the Faculty/ECTS coordinator of the UL about how many ECTS credits the student has earned and whether the student is thus credited for the stay abroad (can be a copy).

A copy of the document should be emailed to IRO UL, after the settlement of learning outcomes abroad at the Faculty has been obtained from the ECTS coordinator.

Learning Agreement for Studies, During Part - if changes were made; signed by the student, the Faculty Coordinator and the responsible person from the Host University. If you have done the LAS in USOS, upload the downloaded and approved document from the system.

NOTE - if you want to download the LAS from USOSweb, then click the button PRINT document in options and save it in pdf format.

A copy of the document should sent by e-mail to the IRO UL staff member: mgr Dorota Jachimek or mgr Beata Kamińska.

Individual online report for the European Commission (the EU Survey) – every UL Student participating in the Erasmus+ mobility will be invited via e-mail to complete the final report, to which the link is provided in the message.

The task is to fill out the questionnaire and send it online. The invitation message is sent after the final day of your mobility and submiting the certificate of stay to the IRO UL. Check the message for the link to the survey, it starts with: ec.europa.eu/eusurvey/.

After 2 or 3 days after your submission of the report at the EUSurvey platform, the IRO (BWZ) of the University of Lodz will gain access to your survey.

This part applies only to students who carried out the mobility from the Erasmus+ 2023 project (students who did the mobility in the winter semester 2024/25).

You are only eligible for a partial refund of travel costs after presenting a complete set of documents to the IRO (BWZ UŁ) which is required to finish your mobility. The amount of refund available to you depends on the decision of the Dean of your Faculty.

In order to apply for a partial refund of your travel cost, fill in the form „Oświadczenie o poniesionych kosztach podróży/Travel cost declaration” (available below) and send it to the IRO (BWZ UŁ).  Remember to attach your ticket(s) / invoice(s) / booking confirmation(s) or boarding pass (with your first and last name on it, as well as the place of departure and arrival).

Note: partial reimbursement of travel expenses only applies to tickets purchased for public transport means (bus, train, plane, ferry, etc.). Those travelling by car cannot apply for this kind of financial support.

For a detailed description of the rules for the settlement of green travel, please refer to the rules for the financing of Erasmus+ mobility.