WELCOME POINT
Start your adventure with us! From September 23rd to October 6th, the Welcome Point is open to help you settle in and make new friends. Here’s when you can drop by:
| DATE: | HOURS: |
| 23.09.2024 | 12:00–17:00 |
| 24.09.2024 | 12:00–17:00 |
| 25.09.2024 | 11:00–18:00 |
| 26.09.2024 | 10:00–18:00 |
| 27.09.2024 | 10:00–18:00 |
| 28.09.2024 | 10:00–15:00 |
| 29.09.2024 | 10:00–15:00 |
| 30.09.2024 | 10:00–18:00 |
| 01.10.2024 | 10:00–18:00 |
| 02.10.2024 | 12:00–17:00 |
| 03.10.2024 | 12:00–17:00 |
| 04.10.2024 | 12:00–17:00 |
| 05.10.2024 | 10:00–14:00 |
| 06.10.2024 | 10:00–14:00 |
Moving to a new country is exciting but can be overwhelming. That's why we've set up the Welcome Point at BUŁA (University of Lodz Library. Address: Jana Matejki 32). Our friendly Mentors, who are experienced students and graduates, are ready to answer your questions and help you navigate your new life. Enjoy our cozy integration spot with board games, free Wi-Fi, and a co-working space to meet fellow students.
Join us and make the most of your start at the University of Lodz!
Read an article about the Welcome Point: opening-of-the-university-of-lodz-welcome-point-for-international-students
ACCOMMODATION
Before visiting the IRO office to submit your documents, we advise checking out your accommodation. Use Google Maps to find any address you need in Łódź.
UL DORMITORIES
If you have been assigned a place in a dormitory and received an email confirmation with the address, please note the following:
- Each UL dormitory has a list of students expected to stay there, so make sure to go to the dormitory specified in your email.
- While you can technically arrive at your dormitory at any time, it’s advisable to check in on weekdays before 3:30 PM to get a bedding set. If you arrive late, you will receive a blanket and wait for bedding until the next working day. Be prepared for this if you arrive in the evening or on a weekend.
BASIC RULES
Room Equipment: rooms are generally not equipped with fridges. However, students sometimes leave small fridges behind when they move out, so some rooms might have fridges, but they are not part of the official equipment.
Kitchen Use: every floor in the dorm has a common kitchen available for students. Please remember to leave it clean and in good condition after use.
Internet Access: free internet is available in each dormitory. To access it, get a request form from the reception desk, fill it out, and return it. Most dormitories have wired connections, so check if your laptop has an Ethernet port. If not, you’ll need to buy an Ethernet switch from a tech shop (e.g., Media Markt, RTV Euro AGD). Dorms 5, 7, 9, 10, and 14 also offer Wi-Fi.
Laundry: each dormitory has a laundry facility. Sign up at the reception desk on Friday for the following week. If you miss the sign-up, you’ll need to manage on your own.
Addressing Issues: if you have any issues or problems, first talk to the reception employee or the dorm manager. For further assistance, contact IRO.
Communication Tips: dormitory staff may not speak perfect English, but being friendly and polite helps. Use translation websites or phrasebooks for simple messages, and ask for help from fellow students in your dormitory’s Tenant’s Council (Rada Mieszkańców DS).
Original Documents Needed: the IRO staff will require your original admission documents because the initial admission process was based on scanned copies uploaded to the admission platform. The IRO staff will verify the documents and their Embassy legalizations to ensure everything is correct. Missing any required documents means you cannot be officially admitted to the University of Lodz. You will also need to present documents proving your right to stay in Poland (e.g., visa, permanent residence permit).
Document Preparation: ensure all documents are neatly organized, including your international passport (ID page and visa) and insurance policy, to help the IRO process your application more quickly. There may be a line of students waiting, so ask who is the last person in line.
Submission Process: the IRO will collect your documents (see checklist below) when they are verified and pass them to the appropriate UL Faculty for further registration. Do not take your documents to the faculty yourself unless instructed by the IRO. The transfer process usually takes a few days. Your original documents will remain at your Faculty’s Dean’s Office throughout your studies.
DOCUMENTS TO SUBMIT AT IRO - BACHELOR'S DEGREE
The originals of:
Original certificate with Apostille or legalized by the Polish Embassy.
Translation required if not in Polish or English.
Original transcript with Apostille or legalized (if separate from the certificate).
Translation required if not in Polish or English.
Statement confirming the certificate allows university-level study in your country, issued by the Polish Embassy or local Board of Education (unless indicated on the certificate).
Translation required if not in Polish or English.
Present your passport ID page and visa. Do not submit a copy.
Present your health insurance policy valid in Poland. Do not submit a copy.
Original certificate (minimum B2 level), if applicable.
Provide signed originals of:
- Application form with photo.
- Statutory obligation/declaration.
- Personal data statement.
- Contact data form.
DOCUMENTS TO SUBMIT AT IRO - MASTER'S DEGREE
The originals of:
Original diploma with Apostille or legalized by the Polish Embassy.
Translation required if not in Polish or English
Original transcript with Apostille or legalized.
Translation required if not in Polish or English.
Present your passport ID page and visa. Do not submit a copy.
Present your health insurance policy valid in Poland. Do not submit a copy.
Original certificate (minimum B2 level), if applicable.
Provide signed originals of:
- Application form with photo.
- Statutory obligation/declaration.
- Personal data statement.
- Contact data form.
IN THE INTERNATIONAL RELATIONS OFFICE (IRO)
Enrollment documents: submit your original documents for enrollment. Make sure you have all required documents from the checklist.
Student ID payment: receive the bank account number to pay for the student ID card.
Dean’s Office contacts: get the contact information for the responsible person at your Faculty’s Dean’s Office (name, email, phone, room number).
USOS activation: after visiting the IRO, you will receive an email within 1-2 days with instructions on how to activate USOS and your university email address.
Check USOS for your class schedule and group number.
IN THE DEAN’S OFFICE
Student ID card: collect your student ID card (preparation takes about 2 weeks).
Course registration: register for your elective courses.
Student account: every student must activate and use their @edu.uni.lodz.pl account, which provides access to:
- USOSweb: for accessing schedules and grades:
- Wi-Fi: Available in UL buildings.
- MS Office Package.
Activation steps: activate your @edu.uni.lodz.pl account after submitting your documents to the IRO. You will receive an activation email.
Email Usage: UL staff will contact you through this email once it’s activated. Prioritise this task upon arrival.
USOS App: official app Mobile USOS is the only official app developed by USOS programmers, available for Android and iOS.
Attendance policy: attend classes from the beginning, as most professors allow only two absences per semester. More absences can affect your final grade or course completion.
- Advance notice: inform your lecturer if you anticipate missing a class and ask for make-up work.
- Medical absences: for illness-related absences, present a doctor’s note to your lecturer.
Student ID Card
Significance: the student ID card is crucial for accessing various services and discounts.
Procedure:
- Pay 22 zł for the ID card (IRO provides payment details during document submission).
- Show the proof of payment at the Dean’s Office.
- Pick-Up: the Dean's Office will notify you when your ID card is ready for collection.
Usage: keep your student ID with you to benefit from discounts, including 50% off public transport in Łódź.
WELCOME MEETINGS
New students are invited to a Welcome Meeting each year, where the University of Lodz will officially welcome you and share valuable information about your studies. It's an important event, so be sure to mark it on your calendar.
Attendance is mandatory!
Date: October 5th
Details: further information will be emailed to you.
BBQ FOR NEWCOMERS!
Join us for a BBQ integration event after the Welcome Meeting! The University provides the venue and food, ESN UL hosts the integration games, and you… just need to enjoy 😊
Registration: limited spots are available, so a survey will be sent to register. Registration is on a "first come, first served" basis.
Email Notification: look for an email with more details in the first week of October.
See for yourself why it is worth to save your spot: International Students Office's Welcome meeting & BBQ 2022 | Flickr
HEALTH INSURANCE
Attention non-EU/EEA students! If you already have health insurance from your home country, ensure it’s valid in Poland and check what’s covered. You’ll need to pay for medical consultations upfront, but you can get reimbursed later.
No valid insurance abroad? Don’t stress! After arriving in Poland, you have two choices:
Sign up at 35 Targowa Street. Bring your passport, a Polish student status confirmation (from your Dean’s Office), and proof of residence (get it from the Dorm reception and register at 110 Piotrkowska Street).
The monthly fee is 55.80 PLN. Sign the agreement at the NFZ office and pay monthly. With NFZ, you get free medical treatment after showing your insurance and Student ID.
Opt for private health insurance. It can cover health, liability, life, or property insurance. Private insurance might save you money and offer more flexibility. Research your options to find the best fit.
Stay insured and enjoy your time in Poland!
I NEED TO SEE A DOCTOR - WHAT TO DO NEXT?
There are two possibilities that apply to the majority of students:
- Find a health centre: go to any health centre with an "NFZ" sign.
- Use keywords like "Łódź, przychodnia, POZ, wizyta u lekarza, NFZ" when searching on Google.
- Fill in the declaration form (in Polish) on site.
- Make an appointment at the reception desk. You can also try calling them.
Free visits: with the EHIC, the visit is free, as well as most medical examinations ordered by a doctor.
- Contact your insurance provider and describe your symptoms or situation.
- Your insurance provider should give you the address of a specific health centre that will assist you.
- Be aware that in most cases, you will need to pay for the visit upfront. The cost is usually reimbursed by the health insurance company, but verify your agreement to understand which medical consultations/procedures can be refunded.
By following these steps, you can ensure you get the medical attention you need in an efficient and effective manner.
USEFUL ADDRESSES OF MEDICAL UNITS
Vitaplus, at ul. Lumumby 14, is a health centre, located on the campus.
Hospital "Barlickiego" has an emergency ward: ul. Kopcińskiego 22, Łódź, tel: +48 42 677 66 00 Please note that emergency wards are for emergency situations only. For less serious conditions, or usual treatment of illness, please use regular doctor appointments.
A nonstop emergency medical service center (Pogotowie Ratunkowe) is at 137/141 Sienkiewicza Street (in the neighborhood of Galeria Łódzka). You may use their service in emergency cases, such as injuries, when no other service is available.
Medications can be bought in a pharmacy, known in Polish as apteka. You can find one in the Campus, at 3 Tamka Street (at the walkway between Tamka Street and Pomorska Street).
ACADEMIC YEAR 2024/2025
- The official inauguration of the academic year takes place on 2 October 2024.
- Inauguration of the academic year at the Faculties should take place until 1 October 2024.
- Didactic classes start on 3 October 2024 and last until 2 February 2025.
- Days off from the didactic classes are, as follows:
- 31 October 2024 – Rector’s day
- 2 November 2024 – Rector’s day
- from 23 December 2024 until 6 January 2025 – winter holiday break
- from 17 to 23 February 2025 – break between the semesters.
- Examination sessions in the winter semester take place on the following dates:
- from 3 to 16 February 2025 – winter examination session
- from 24 February to 2 March 2025 – winter make-up examination session.
The Faculty Deans may decide to start the summer semester up to one week earlier. This change cannot affect settlement of absences in the Individual Teaching Load Card (KIOD).
- Didactic classes start on 3 March and last until 15 June 2025.
- Days off from the classes are, as follows:
- from 16 to 22 April 2025 – Easter holiday break
- 2 May 2025 – Rector’s day
- one May Friday – might be declared the Rector’s day due to Juwenalia (students' festival)
- 26 May 2025 – Rector’s day due to the Celebration Day of the University of Lodz.
- Examination sessions in the summer semester take place on the following dates:
- from 16 June to 8 July 2025 (except 20 June) – summer examination session
- from 9 July to 30 September 2025 – break for summer holidays, scientific camps, internships, etc.
- dates of final assessments and examinations during autumn examination session taking place in September are determined by the Dean.
Files to download
ACADEMIC YEAR 2023/2024
- The official inauguration of the academic year takes place on 2 October 2023.
- Inauguration of the academic year at the Faculties should take place until 2 October 2023.
- Didactic classes start on 3 October 2023 and last until 28 January 2024.
- Days off from the didactic classes are, as follows:
- 31 October 2023 – the Rector’s day,
- 2 November 2023 – the Rector’s day,
- from 22 December 2023 until 7 January 2024 – winter holiday break,
- from 12 to 18 February 2024 – break between the semesters.
- Examination sessions in the winter semester take place on the following dates:
- from 29 January to 11 February 2024 – winter examination session,
- from 19 to 25 February 2024 – winter make-up examination session.
The Faculty Deans may decide to start the summer semester up to one week earlier. This change cannot affect settlement of absences in the Individual Teaching Load Card (KIOD).
- Didactic classes start on 26 February and last until 16 June 2024.
- Days off from the classes are, as follows:
- from 27 March to 2 April 2024 – Easter holiday break,
- 2 May 2024 – the Rector’s day,
- one May Friday – might be declared the Rector’s day due to Juwenalia (students' festival),
- 24 May 2022 – the Rector’s day due to the Celebration Day of the University of Lodz,
- 31 May 2023 – the Rector’s day.
- Examination sessions in the summer semester take place on the following dates:
- from 17 June to 7 July 2024 – summer examination session,
- from 8 July until 30 September 2024 – break for summer holidays, scientific camps, internships, etc.,
- dates of final assessments and examinations during autumn examination session taking place in September are determined by the Dean.
The Dean may prolong classes as part of part-time (weekend) studies until 23 June 2024 and decide on exemption from classes on days preceding or following other days off. This change cannot affect the settlement of settlement of absences in the Individual Teaching Load Card (KIOD).
The Mentor Program is designed to ease the transition for international students coming to the University of Lodz. It helps you settle in our city and navigate your studies at our university.
Why Participate?
- Make international friends: connect with fellow students from different cultures.
- Receive assistance: get help during the initial phase of your studies.
How to join? Contact us: email mentor.uni.lodz@esn.pl to get introduced to one of the mentors.
